Automate Your Clinic. Focus on What Matters—Care.
Simplify your daily operations.
Automate reminders and follow-ups.
Focus more on smiles, less on paperwork
Keep your chairs full and your patients coming back on schedule.
Flowloopa CRM helps dental clinics manage appointments, recalls, treatment plans, and patient communication — plus a built-in website & landing page builder so more new patients find and book you online.
Most dental clinics lose patients quietly — not because of bad work, but weak follow-up.
Many clinics still rely on paper charts, basic spreadsheets, and manual reminders. Without a proper recall system, patients forget to come back and treatment plans get delayed.
Typical struggles in dental clinics:
- No-shows and late cancellations leave chair time unused.
- Missed recalls for cleanings, ortho, and follow-ups.
- Scattered communication across SMS, Facebook, and personal phones.
- Overloaded front desk managing calls, walk-ins, and messages.
This hurts revenue and outcomes.
Every empty slot is lost income. Every missed recall is a delayed treatment and a weaker patient relationship.
You need a system that keeps your schedule full, your recalls organized, and your team on top of every patient — without adding more manual work.
We understand how busy a dental clinic can be.
Consults, extractions, ortho, cosmetic cases, walk-ins, emergencies — there’s always more to do than hours in the day. Flowloopa is built so your front desk and dentists can finally breathe.
“We just need something that helps us manage patients better — not more paperwork.”
That’s why Flowloopa focuses on clear schedules, simple recalls, and automated reminders — so your team can spend more time on patient care and less time chasing confirmations.
Track new inquiries, recalls, and treatment follow-ups in one place.
See who’s coming in today and who needs follow-up in one screen.
Keep visit notes and next steps organized so nothing gets missed.
Flowloopa is your recall, reminder, and relationship engine.
From first inquiry to loyal patient, Flowloopa captures website leads, books appointments, sends reminders, and helps you manage ongoing treatment plans — all in one system.
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Centralized appointment & inquiry captureWebsite forms, landing pages, and messages feed into Flowloopa, so no inquiry gets lost in scattered DMs or inboxes.
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Built-in website & landing page builderPublish a professional dental website, treatment pages, and promo landing pages with booking buttons and forms — all connected directly to your CRM.
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Automatic SMS & email remindersConfirmations and reminders send automatically so patients show up and your chairs stay filled.
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Recall and follow-up automationSet recall schedules for cleanings, ortho, implants, and cosmetic follow-ups — then let Flowloopa handle the reminders.
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Patient & treatment history in one placeKeep notes, visit history, and next-step recommendations so your team can continue care smoothly.
Let an AI receptionist answer questions and book appointments 24/7.
Flowloopa’s built-in AI Assistant responds instantly on your website and landing pages — answering FAQs, booking visits, and capturing details even when your clinic is closed.
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Books appointments automaticallyWhen someone asks about cleaning, braces, or a consult, the AI offers times and books directly into your calendar.
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Handles common dental FAQsClinic hours, location, services, and basic pricing questions — handled instantly so your team can focus on care.
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Turns inquiries into confirmed patientsPatients get guided to schedule right away, reducing missed messages and improving conversions.
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Reduces manual work for your front deskConversations, contact details, and bookings are saved inside Flowloopa automatically.
Imagine a clinic where your schedule is full and recalls run themselves.
Instead of chasing patients and guessing who’s due, you see a clear schedule, organized recalls, and automation that fills the gaps.
- Patients receive timely SMS & email reminders.
- Last-minute cancellations are easier to backfill.
- Your chairs are used more efficiently.
- Automated recalls bring patients back on schedule.
- Follow-up messages help complete treatment plans.
- Patients feel guided and cared for, not forgotten.
A dental clinic that grows with systems, not stress.
Get clear visibility on patients, appointments, and recalls — plus automation that protects your revenue and schedule.
- A predictable, organized daily schedule.
- Automated recalls and reminders running in the background.
- AI support that books and answers questions 24/7.
- More completed treatments and happier patients.
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