Deliver a Better Member Experience, Every Time.
Manage leads with ease.
Engage members automatically.
Grow your gym faster.
Keep your gym packed and predictable — without chasing every lead manually.
Flowloopa CRM helps gyms manage leads, trials, memberships, renewals, follow-ups, and even your gym website in one system — so you spend less time doing admin and more time growing your fitness community.
Most gyms lose members quietly — not because of bad workouts, but bad follow-up.
Many gyms rely on scattered spreadsheets, personal DMs, or notebooks at the front desk. Leads fall through the cracks, trials are forgotten, and membership renewals are missed.
Without a real system, you’re stuck with:
- Leads who inquire once and never hear from you again.
- Trial guests who enjoy the workout but aren’t guided to sign up.
- Expired memberships that no one has time to follow up on.
- Coaches and staff trying to track everything manually while training clients.
The result? You work hard but growth feels slow.
You invest in ads, promos, and social media — but without a follow-up system, the leads don’t convert the way they should. You see busy days, but recurring revenue isn’t as stable as you want.
You need a CRM that fits how gyms actually work: fast lead capture, clear sales pipeline, automated trials and renewals, and simple tools your team will actually use.
We understand the daily pace of running a gym.
Classes, personal training, walk-ins, membership questions — it never stops. Flowloopa was designed so owners and managers can finally see the whole picture without living inside spreadsheets.
“I don’t need more apps. I just need one system that works.”
That’s exactly why Flowloopa exists. Instead of separate tools for forms, messaging, websites, and tracking leads, you get one place to see where every potential member is — from first inquiry to long-term loyal client.
Capture leads, follow up fast, and keep membership activity organized.
Staff can log in, see today’s leads and tasks, and follow a simple process — no complex dashboards.
Track trials, active members, and expiring terms so you can act before people quietly disappear.
Flowloopa CRM is your gym’s central nervous system.
From the moment someone clicks your ad or messages your page, Flowloopa tracks them, follows up automatically, and helps your team convert them into long-term members.
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Lead capture from forms, ads, and chatEvery inquiry from your website, landing pages, and forms goes straight into Flowloopa — no more missed messages.
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Trial & class booking made simpleSend prospects a booking link to choose their trial date and time. The system confirms automatically and reminds them before they show up.
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Automated follow-ups & renewal remindersAfter trials, Flowloopa sends follow-ups. Before memberships end, clients get reminders and offers so they renew instead of disappearing.
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Clear pipeline & performance dashboardsSee how many leads you have, where they are in the funnel, and which campaigns are bringing the most members.
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Website & landing page builderBuild a simple gym website, challenge page, or promo funnel with booking and follow-ups already connected — no separate platform needed.
Let an AI receptionist handle inquiries and bookings 24/7.
Flowloopa’s built-in AI Assistant talks to prospects instantly — on your website or landing pages — answering questions, booking trial workouts, and nudging them to sign up as members.
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Books trial workouts automaticallyWhen someone asks “Can I try a class?”, your AI Assistant suggests available times and books them, logging everything inside Flowloopa.
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Answers gym FAQs instantlyMembership options, day passes, class schedules, parking, location — the AI handles repetitive questions so your team can focus on members in the gym.
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Converts more inquiries into revenueThe AI can guide people toward the right membership, suggest upgrades like PT sessions, and encourage them to commit instead of “thinking about it.”
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Saves your front desk hours of workInstead of juggling chats, calls, and spreadsheets, your team gets pre-qualified leads and booked trials ready to be welcomed at the door.
Imagine your gym with a predictable flow of new and returning members.
Instead of chasing leads and guessing who’s renewing, you wake up each day with a clear plan: who to welcome, who to follow up, and how your gym is really growing.
- Every lead receives timely, consistent follow-up messages.
- Trials don’t go cold — they’re nudged to sign up while motivated.
- Your team spends their time closing, not chasing.
- Automated reminders before memberships expire.
- Targeted promos for returning or upgrading members.
- Consistent communication that keeps your gym top-of-mind.
A gym that runs on systems, not stress.
With Flowloopa, you get clarity on your leads, members, revenue, and even your website — plus the tools to grow month after month.
- A steady flow of new trial bookings.
- Automated follow-ups that convert more members.
- Renewal reminders that protect your monthly income.
- A simple website and funnels that turn clicks into committed members.
- A team that knows exactly what to do each day.
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